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Burlington Library Association

Regular Meeting Minutes

Go to:  11/14/18 10/10/18  9/12/18  4/11/18  3/14/18  2/14/18

Go to: Minutes 2005-07  Minutes 2008-09  Minutes 2010-11  Minutes 2012-13  Minutes 2014-15  Minutes 2016-17  Minutes 2018-19   

Annual Meetings

November 14, 2018

1. The meeting was called to order at 1:36 p.m. by Kristen Williams. Present were members Marie Spratlin Hasskarl, Mary Ann Labadia, Sanford Mazeau, Nancy Monahan, Georgia Riberdy, Pat Small, Kristen Williams, Nancy Winter, guest Margaret Swift.

2. Correspondence

2a. None

3. Acceptance of Minutes.

3a. Motion to accept the October minutes by Pat Small, second by Nancy Monahan. Vote was unanimous.

4. Treasurer’s Report.

4a. Sandy Mazeau reports on the current level of donations and donors as we approach year end.

4c. Motion to approve the treasurer’s report by Pat Small, second by Nancy Winter. Vote was unanimous.

5. Library Board Report

5a. Sandy Mazeau reports that the Board has been clarifying rules for the community room, conference rooms and children’s

programming room.

6. Library Director’s Report

6a. Marie shared an update on the open children’s programmer position. There are 10 applicants and they will be interviewing after Thanksgiving. In addition, she shared the upcoming events in December.

7. Fundraising

7a. November Book Sale Review: Margaret Swift reported on the Book Sale operations. The community room worked well but may benefit from a few things to be more colorful and welcoming (e.g. not black table cloths, project a “Welcome” message on the screen. We had 10 tables, 3-4 carts and 200 sheets of the price list. Six football players from Bristol brought up the the books from a basement and were fantastic. Margaret thanked the coach and athletic director. There was some discussion of using student athletes from Lewis Mills High School next time. The board discussed the option to continue collecting books and determined we should.

The timing of the next book sale was discussed with the resolution being to wait and see how much volume we receive prior to spring to see if we should host a book sale at that time. Margaret and her core volunteers will continue to sort donations; however, there is a request to improve lighting in the basement. The sales were very slow on Friday, so there was a discussion to consider having the sale on Sunday from 12:00-4:00 instead of Friday to see if that improved sales. Staffing per time slot could be reduced on Thursdays to 3-4 but should remain at 5 on Saturdays. Kristen reported on sales and marketing. Gross Sales were $747. This was the first time we accepted credit cards using Square on the library’s iPad. There were a few hiccups and two sales were not captured; however, Margaret was following up with the patrons to see if they would send a check/cash instead. The book sale was advertised on Facebook for $20 reaching 2.9K people and receiving 104 responses. A Valley Press paid ad for $194.40 ran on 11/5; while there were some book sale patrons that mentioned they saw the ad, it was determined to be too expensive for the amount of sales generated and would not be recommended for the future. The event was also advertised by a free event listing in Valley Press; email to the Friends and BPL members; and, signage at the library, Town Hall, Lewis Mills High School and around town. A flyer was distributed to Region 10 elementary school families. After the sale, Margaret set up the book sale shelves in the library with a selection of books for Adults and Children on either side. They had sold $10 that day!

7b. One Dish Wonder Update: Mary Ann shared that they were ready to go for the casserole sale on 11/17/18. They were scheduled to set-up on Friday and would be in at 8:30 am on Saturday to be ready to accept casseroles for donation. The sale would begin at 10:00 am. Additional board members volunteered to be there early to help the sale. The sale would be accepting credit cards.

7c. Seasonal Gift Basket Update : The drawing for the Autumn gift basket winner is scheduled to take place at noon on 11/17 on the day of the casserole sale. Nancy Winter reported that she is setting up the holiday gift basket. She will have it ready at the library by 11/24/18 and the drawing will take place on 12/22/18.

7d. Year End Membership Email/Letter: Kristen and Pat provided an update on the Year End letters. Given timing, they were not going to try to email members first and then follow up with a letter in the mail. Sandy Mazeau provided a list of Life Members that have not donated in 2018 as a possible source for additional donations via a separate letter. Sandy Hierl had already provided the labels for the mailing so Kristen was targeting the week after Thanksgiving to mail the letters.

7e. Holiday Cookie Bake Sale: Kristen shared that the Cookie Sale was on track to take place on 12/8/18.

7f. Volunteer Thank You Coffee: Some have raised the idea of hosting a small social event to thank all of the volunteers who have supported the book sale, casserole sale and cookie sale. Kristen will follow up with Marie to schedule a date and snow date in January. More to come later.

10. New Business

10a. None.

Meeting adjourned at 3:30 p.m.

Kristen Williams

October 10, 2018

1. The meeting was called to order at 1:32 PM by Kristen Williams. Present were members Marie Spratlin Hasskarl, Sandy Hierl, Mary Ann Labadia, Sanford Mazeau, Pat Miller, Nancy Monahan, Georgia Riberdy, Jonathan Schwartz, Pat Small, Liane Walker, Kristen Williams, Nancy Winter, Kathy Zabel, guest Margaret Swift.

2. Correspondence
2a. None

3. Acceptance of Minutes.
3a. Motion to accept the September minutes by Sandy Hierl, second by Nancy Winter. Vote was unanimous.

4. Treasurer's Report.
4a. Sandy Mazeau reports that we are on track with usual fundraising. There was some additional expense for the new building, but we are on budget.
4b. Sales tax report filed: $2.00. Other tax forms filed.
4c. Motion to approve the treasurer's report by Pat Miller, second by Pat Small. Vote was unanimous.

5. Library Board Report
5a. Sandy Hierl reports the board met last week, wants to take care of staffing.

6. Library Director's Report
6a. Marie handed out the events calendar for October/November.

7. Fall Fundraisers
7a. November Book Sale Update - Margaret Swift. November 8, 9, 10. There will be 10 tables with books in the Community Room, plus some carts with special types. Kristen is doing advertising on Facebook, local papers, town hall sign. Suggestion to have the highway department cart off unsold books.
7b. One Dish Wonder Update - Sandy/Mary Ann report that they have pans available with sign-up sheets. New this year is that people can bring in food early and store it in the freezer. Motion Kathy, second Pat Miller, vote unanimous to use Square for purchases.
7c. Seasonal Raffle Update - Jodi/Marie - Drawing will take place on same date as casserole sale.
7d. Friend Your Library Week (Region 10 Flyer) - Kristen wants to know how to get families involved.
7e. Year End Membership Email/Letter - Pat/Sandy/Kristen would like to try an email campaign with paper mail follow-up.
7f. Kristen suggests a holiday cookie sale on December 8 from 10:00am until 1:00pm.
7g. Kristen want to provide T shirts to volunteers.

8. Operational/Resources Discussion
8a. Membership process - Kristen/All/Len - will meet to discuss how the membership system works.
8b. BLA Computer/Documentation - Kristen/Sandy - a committee to be formed to design online data communications. Google docs is a suggestion.

9. Sponsored Program Ideas
9a. Intergenerational Program (Board Game Night) - continued to next meeting.
9b. Parenting Program - continued to next meeting.

10. New Business
10a. Jonathan Schwartz has offered his resignation, as he can no longer attend meetings.

Meeting adjourned at 3:28 pm.

Jonathan Schwartz, Secretary


Minutes of September 12, 2018

1. The meeting was called to order at 1:34 PM by Kristen Williams. Present were members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Mary Ann Labadia, Pat Miller, Nancy Monahan, Georgia Riberdy, Jonathan Schwartz, Pat Small, Kristen Williams, Nancy Winter, Jodi Papazian, guest Sue Grant.

2. Correspondence
2a. Friends of CT Libraries renewal letter.

3. Acceptance of Minutes.
3a. Review/record email election results:
On 8 August 2018 a motion was made by Georgia Riberdy to elect the following slate of officers for a two-year term starting August 1: Kristen Williams President, Len Berton Vice President, Jonathan Schwartz Secretary, Sandy Mazeau Treasurer. Motion was seconded by Pat Miller. The vote (by email) was, In favor: Jonathan Schwartz, Sanford Mazeau, Pat Miller, Mary Ann Labadia, Len Berton, Kristen Williams, Sandra Hierl, Georgia Riberdy, Pat Small, Nancy Monahan, Bill Butler, Nancy Winter, Kathy Zabel. Opposed: None.
3b. Authorize Kristen Williams, newly elected President, to replace previous President, Pat Miller, as authorized signatory for the
Burlington Library Association as per by-laws. Motion by Pat Miller, second by Pat Small. Vote unanimous.
3c. Motion to accept the April minutes as corrected by Sandy Hierl, second by Pat Miller. Vote was unanimous.

4. Treasurer's Report.
4a. Sandy Mazeau is not in attendance. He provided a spreadsheet with current balances.

5. Report on insurance: Georgia reports that we have quotes from 3 insurers. For officers and directors, Jim Hunt wants a letter from the BLA authorizing him to work with CNA on our behalf. Going forward we will have Wellstone covering the liability and officers and directors will be covered through Burns, Todd and McNeil. Motion by Pat Small to renew policies with the same companies as now and pay the bill by October 10. Second by Bill Butler. Vote was unanimous.

6. Library Board Report
6a. Sandy Hierl reports there was a board meeting last night. They will be talking to the First Selectman about finishing last details on the new building. There is a need to let people know that the library is being used.

7. Library Director's Report
7a. October 5 there will be a program where children will make paper and create a collage for the children's room. New adult programs include a baking club, and evening book discussion group, a craft brewer, and a Saturday movie.

8. Tavern Day
8a. There will be bookmarks handed out with information about the library. Children's activity will be to work with a paper hornbook. There will be a mime in the schoolhouse from 1 until 2.

9. Fundraising
9a. Nancy Winter reports that we have a counter for like-new books. There has been a request for lighting in the basement to aid in sorting books for the sale, which will be held in the Community Room. Dates would be November 8, 9, 10. Sue Grant is in attendance to discuss another "one-dish wonder" sale. She can not run a sale, but is offering to assist. A target date is November 17 from 10am until 2pm, the Saturday before Thanksgiving. Nancy has a suggestion for a new fundraiser, a raffle of gift baskets (a different basket for each season), with tickets given to anyone who makes a donation to the library.

10. New Business
10a. Kristen has worked up a calendar of BLA events.

Meeting adjourned at 3:26 pm.

Jonathan Schwartz, Secretary


Minutes of April 11, 2018

1. The meeting was called to order at 1:30 PM by Pat Miller. Present were members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Sanford Mazeau, Pat Miller, Nancy Monahan, Georgia Riberdy, Jonathan Schwartz, Pat Small, Kristen Williams.

2. Correspondence
2a. None.

3. Acceptance of March 2018 Minutes.
3a. Motion to accept the March minutes by Sandy Hierl, second by Bill Butler. Vote was unanimous.

4. Treasurer's Report.
4a. Sandy Mazeau reports a good response from the membership mailing, and estimates that we have received close to four thousand dollars, with the hope that we will receive more in the future.
4b. Sandy Mazeau presented the budget to date.
4c. Georgia moved to accept the treasurer's report, second by Pat Small, vote unanimous.

5. Library Board Report
5a. Board is working an internet access policy so that we will be CIPA (Children's Internet Protection Act) compliant. A public hearing will be needed to establish the policy.

6. Library Director's Report
6a. Book Sale: volunteers are meeting to decide on a date for a book sale. Since the basement is not available the book sale will be held in the community room.
6b. Library grand re-opening April 29 update: Help needed for setup and to provide desserts. There will be a membership table.

7. Memorial Bench Update
7a. Bench was delivered on April 10 and installed in front of the library. Per Susan Sadecki there will be a public posting with the words "Memorial Bench dedicated to Bob Merriman made possible with a grant from the James R. Parker Trust at the Main Street Community Foundation". A photo will be sent to Main Street with a request for a press release.

8. Annual Meeting, May 18.
8a. Refreshments needed.
8b. Speaker. Mary Peterson will speak.

9. New Business
9a. Nominating committee - directors and officers. All offices are up for renewal. Board members Sandy Mazeau, Nancy
Winter, Pat Small, Mary Labadia, Bill Butler are up for renewal. Pat Miller will not serve another term as President.
9b. Change of insurance to Hanover Policy until 10/10/2018. Motion to stay with old policy until renewal by Pat Small, second
by Bill Butler, vote is unanimous. Georgia will obtain quotes over the summer.
9c. Burlington Community Fund ideas for courtyard. BCF is offering to purchase concrete benches for the courtyard.

Meeting adjourned at 3:21 pm.

Jonathan Schwartz, Secretary


March 14, 2018

1. The meeting was called to order at 1:33 PM by Pat Miller. Present were members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Pat Miller, Georgia Riberdy, Jonathan Schwartz, Georgia Riberty, Pat Small, guest Jim Hunt.

2. Overview of Insurance Policies - Jim Hunt. Insurance needs for various BLA activities.

3. Acceptance of February 2018 Minutes.
3a. Motion to accept the February minutes as corrected by Len Berton, second by Georgia. Vote was unanimous.

4. Library Directors Report
4a. Book Sales - Annual appeal mailing will be requesting volunteers.
4b. Library Grand Re-opening - April 29, 2018 noon until 3:00pm. TAC members will be leading tours
4c. Will be participating in the CT Library Passport program.
4d. Tavern day meetings will be held at the library. Library will not be funding a performer in the schoolhouse this year.
4e. Summer reading this year will be themed "Libraries Rock" - geology.

5. Library Board Report
5a. Board is working on budget, internet access policy.

6. Memorial Bench Update
6a. By email on 2/21/2018: A motion by Pat Miller, second by Jonathan Schwartz, to spend $2656 to purchase a 4-foot long
granite park style bench for the library portico. The bench will be inscribed with the words

In Honor of Bob Merriman
1918 - 2015
He made a difference.

The following responded by email. Yes: Miller, Schwartz, Berton, Hierl, Monahan, Winter, Krewalk, Mazeau, Riberdy, Small, Labadia. No: none. Butler stated approval previously.

7. Annual Meeting.
7a. Hope to have the bench ready. Will ask someone to speak.

8. Treasurer's Report.
8a. Sandy Mazeau not in attendance. Budget spreadsheet presented.

9. New Business
9a.

Meeting adjourned at 3:28 pm.

Jonathan Schwartz, Secretary


February 14, 2018

1. The meeting was called to order at 1:30 PM by Pat Miller. Present were members Len Berton, Bill Butler, Sandy Hierl, Sanford Mazeau, Pat Miller, Georgia Riberdy, Jonathan Schwartz, Assistant Library Director Diana Rudzinski.

2. Correspondence
2a. Letter from Main Street Community Foundation stating that they have $820 for us.

3. Acceptance of December 2017 Minutes.
3a. Motion to accept the December minutes as corrected by Sandy Mazeau, second by Sandy Hierl. Vote was unanimous.
(There was no meeting in January.)

4. Treasurer's Report.
4a. Budget spreadsheet submitted and explained by Sandy Mazeau. Motion to accept budget by Bill Butler, second by Len Berton; vote unanimous.
4b. State filing has been submitted.

5. Library Board and Directors Report
5a. Discussed budget for next year, which includes cuts.
5b. State park passes are no longer needed for most parks. Suggestion from library that we not pay for the three that are not
free.
5c. Web site revision is proceeding.

6. Library Grand Re-Opening
6a. Sunday April 29 noon to 3:00pm.

7. New Business
7a. Adding more programs for adults.
7b. Memorial bench for Bob Merriman. A quote will be requested for a gray granite bench with the words
Bob Merriman 1918-2015
Founder of the Burlington Library Association
7c. Annual meeting date will be May 18 at 7pm.

Meeting adjourned at 3:04 pm.

Jonathan Schwartz, Secretary