Join the Friends
Archive

Burlington Library Association

Regular Meeting Minutes 2018-19

Go to:  12/11/19  11/13/19  10/9/19  9/11/19  4/10/19  3/13/19  1/9/19  12/12/18  11/14/18 10/10/18  9/12/18  4/11/18  3/14/18  2/14/18

Go to: Minutes 2005-07  Minutes 2008-09  Minutes 2010-11  Minutes 2012-13  Minutes 2014-15  Minutes 2016-17  Minutes 2018-19   Minutes 2020-21

Go to: Annual Meetings

December 11, 2019


1. The meeting was called to order at 1:33 p.m. by Kristen Williams. Present were members Len Berton, Bill Butler, Pat Small, Georgia Riberdy, Nancy Monahan, Mary Ann Labadia, Sandy Hierl, Sandy Mazeau, Nancy Winter, Kristen Williams, and Assistant Library Director, Jodi Papazian. Ted Shafer, First Selectman, attended as a guest.

2. Correspondence
2a. None

3. Acceptance of Minutes.
3a. The board reviewed the minutes from November 2019. Sandy Hierl made a motion to accept; Georgia Riberdy seconded. The vote was unanimously in favor.

4. Treasurer's Report.
4a. Sandy Mazeau presented the Treasurer's Report, noting that we were still behind pace of prior year particularly in membership contributions. Pat Small moved to accept the Treasurer's Report; Nancy Winter seconded. The vote was unanimously in favor.
5. Library Board of Directors Report
5a. Sandy Hierl shared that Library Director, Marie Spratlin Hasskarl, had submitted the library's budget to the town. They had requested more than last year as they are asking that the materials budget be restored to previous years' levels before they had to make cuts. The entire board agreed with this position. Ted Shafer provided an overview of the timing. The Board of Selectmen review first; however ultimately it is the Board of Finance that will work on the budget extensively and present to residents January through March. The town vote is expected at the end of May or early June.

6. Library Director's Report
6a. Jodi Papazian informed the board that they had hired a new staff member for the Burlington Room. We are excited to bring more attention to this area of the library and add programs.
6b. Jodi also shared that the library had a packed house for the Lake Garda principal's storytime. This is a great relationship that Jodi is continuing to build.
6c. The library's annual charity donation is looking for useful gift cards to Target, Stop and Shop, Walmart, etc. rather than toy/item donations. This charity prefers more flexibility for their recipients to get what they need. The library will be taking donations up through Christmas.
6d. Jodi let the board know that they are going back to the town to request an increase to the teen librarian hours. Stay tuned!

7. Fundraising
7a. Casserole Sale Review - Sandy Hierl provided a review of the Casserole Sale. The event sold out in 1 hour and 22 minutes. The gross revenue made that day was $750. Pies and vegetarian casseroles were very popular.
7b. Holiday Cookie Sale Update - Sandy Hierl and Kristen Williams updated the board regarding the upcoming sale. Approximately 15 bakers are baking about 4 doxen cookes each. There will also be stocking stuffer "Snowman Soup" hot cocoa bags, dog cookies and bag cookies available. New packaging to ensure freshness will also be in place.
7c. Year End Mailing Update - Kristen Williams provided good news that the year end mailing was ready to drop off to the post office. The mailing will go out to approximately 230 households that have donated in the past (2017 and/or 2018) but have not donated in 2019 yet.

10. New Business
10a. Friends of Connecticut Libraries Conference - Pat Small and Kristen Williams shared a few items that they learned from the November conference. Many Friends groups join their local chamber of commerce as a non-profit to build their relationships with local businesses and discover how they can develop opportunities that benefit the business and the library. The board agreed that this was an interesting opportunity. Next step is for Kristen to explore the rates and information with the chamber of commerce. Pat shared that they provided a good overview of best practices for keeping or discarding paperwork. The next step is for Pat or Kristen to send the presentation from FOCL to the board.
10b. Clock for the History Room - Pat Small and Sandy Mazeau shared that they had purchased the clock made in Burlington and will donate it to the History Room.
10c. Tote bags were put on hold in order to get through the year end mailing and holiday cookie sale. Kristen Williams will start work on the project in the new year to be ready for the April Book Sale.
10d. Ted Shafer shared a few new ideas to consider for fundraising.
" A high percentage of Burlington Residents are dog owners yet there is nobody in town that does a fundraiser for or about dogs. Is there an opportunity that makes sense?
" The board discussed partnering with the Burlington Historical Society on programs or events that would benefit both groups. For example, is there something we could do with Halloween? Resources to reach out to include: Scott Tharau, Laurie Arell, and Stacy Glastris
" An opportunity to increase attendance for volunteer/board meetings is to introduce a Guest Speaker series.
" Ted also thanked the library for hosting the Juried art show. It was a great partnership and the type of event that has helped Burlington achieve a bronze level rating on sustanablect.org. The town is going for the silver level.

Meeting adjourned at 2:51 pm

Kristen Williams
Acting Secretary

November 13, 2019

1. The meeting was called to order at 1:31 p.m. by Kristen Williams. Present were members Len Berton, Bill Butler, Pat Small, Nancy Monahan, Sandy Hierl, Sandy Mazeau, Nancy Winter, and Assistant Library Director, Jodi Papazian.

2. Correspondence
2a. None

3. Acceptance of Minutes.
3a. The board reviewed the minutes from October 2019. Len Berton made a motion to accept; Sandy Mazeau seconded. The vote was unanimously in favor.

4. Treasurer's Report.
4a. Sandy Mazeau presented the Treasurer's Report, noting that we were still behind pace of prior year particularly in membership contributions. Pat Small moved to accept the Treasurer's Report; Sandy Hierl seconded. The vote was unanimously in favor.
4b. Sandy Mazeau shared the news from the Library Board that they are unable to give a full-time position for teens. In 2019, we budgeted $6,000 total for programs, which breaks down to $2,000 for each age group (adults, teens, children.) Sandy Mazeau proposed increasing the 2020 budget for programs to $8,000 total- an increase of $2,000. The board was not prepared to vote on this but proposed we first review alternative options, such as: explore grants, Main St. Community Fund, etc. As a next step, Jodi Papazian will follow up with Susan Sadecki regarding grants to cover the $2,000 increase in funding.
4c. Sandy Mazeau also provided information regarding a clock made in Burlington that was being offered to the Friends to purchase for the history room at the library. The price is $150 and we have designated funds available for the history room. The board discussed the opportunity. Given the library is working to quickly hire a historian, the board agreed to wait on the purchase to ensure the new history room staff member had the designated funds available for any necessary resources and materials.
5. Library Board of Director's Report
5a. Sandy Hierl shared there was no quorum at the last meeting for voting. Marie Spratlin Hasskarl will be submitting the 2020 budget to the town by November 27, 2019.

6. Library Director's Report
6a. Jodi Papazian informed the board that the request for a full-time teen librarian was denied by the Board of Selectmen and Board of Finance. The job has been posted as 19 hours per week. They plan to be interviewing by the end of the month for both the teen librarian and the history room positions. They have asked the town to increase the teen position to 21 hours with no benefits and are waiting to hear back.
6b. Jodi also shared that the winter calendar is out and provided copies.

7. Fundraising
7a. Book Sales Update - Kristen Williams shared that the book sales team had advised that they think they will have enough books for a spring sale. The proposal was for a one-day sale in spring on a Saturday from 10:00 am - 5:00 pm. They propose charging $5 for early admission from 10:00 - 11:00 am, the regular sale from 10:00 - 4:00 and the bag sale from 4:00 - 5:00 pm. The board discussed. Jodi Papazian shared that 4/4/20 and 4/25/20 are currently available so we penciled in those dates and will confirm with the book sales committee. The one concern is that the sale needs to be wrapped up by 4:30. The next step is for Kristen to confirm dates and times with the team.

7b. Casserole Sale Update - Sandy Hierl provided an update that we have 31 casseroles signed up for the upcoming sale. We are hoping for a few more so that we can at least match last year's sales.
7c. Cookie Sale Update - Sandy Hierl informed the board about the upcoming cookie sale. We are changing the sale to 2 dozen cookies (vs. pounds) for $15 because cookies don't weigh that much! It was a challenge to make the weight last year. In addition, we are selling hot chocolate "Snowman Soup" stocking stuffers for $2.00 and will have $5 cookie bags. We are asking bakers to donate 4 dozen cookies this year. We learned that there was feedback that the boxes did not adequately keep cookies fresh last year. Sandy will explore packaging options to ensure they are beautiful yet keeps the cookies. The next step was to get the word out to recruit volunteer bakers.

7d. Year End Mailing - Kristen Williams updated the board on the year end mailing. We are down about 100 donors this year versus prior year. We will increase our mailing to about 250 members who donated in 2018 or 2017 but have not contributed yet this year. We also checked our email list and there are 105 Friends on email for whom we don't have a mailing address so we are going to test a donation email to those potential members. It is a priority to get this mailing out. In addition, the board discussed adding United Way and corporate matching language to the letter to encourage this as well. The next step is for Kristen to write the letter and review with the membership committee.

10. New Business
10a. None

Meeting adjourned at 3:05 pm

Kristen Williams

October 9, 2019

1. The meeting was called to order at 1:31 p.m. by Kristen Williams. Present were members Nancy Winter, Bill Butler, Pat Small, Sandy Mazeau, Mary Ann Labadia, Len Berton, Kristen Williams and Assistant Library Director, Jodi Papazian.

2. Correspondence
2a. None

3. Acceptance of Minutes.
3a. The board reviewed the minutes from September 2019. Pat Small made a motion to accept; Nancy Winter seconded. The vote was unanimously in favor.

4. Treasurer's Report.
4a. Sandy Mazeau presented the Treasurer's Report, noting that we were still behind pace of prior year. The recent memorial contributions were offsetting some of the income that was lower than expected. Nancy Winter moved to accept the Treasurer's Report; Bill Butler seconded. The vote was unanimously in favor.

5. Library Board of Director's Report
5a. Sandy Mazeau shared that the Board has been looking into expanding the teen librarian position to a make it a full-time position. This would mean an increase of 1 hour per week which translates to a 5% increase in budget. Making it a full-time position helps find the best candidate to fill the position. Plus, there is a demand for more teen activities and resources in the newly expanded teen area. The Board conducted a survey of Burlington teenagers at Lewis Mills High School and Har-Bur Middle School and received feedback from almost 300 students. The survey noted that teens come for the books; but, they would like more activities and programs. The Library Board members are hoping to meet with the Board of Finance and Board of Selectmen soon to review their proposal.

6. Library Director's Report
6a. Jodi Papazian shared that September Sign Up month saw an increase in library card registration. Usually, the library has received 13 new cardholders on average in September; however, this year's efforts resulted in 42 new sign-ups.
6b. The Library started paying for membership in the Northwest Arts Council. The Friends Book Sale is on their calendar to help promote the event.

7. Fundraising
7a. Tavern Day - Mary Ann Labadia provided a review of the Friend's Table at Tavern Day. The new location worked very well. We may try to move down to the corner next year to catch traffic going down GW Turnpike as well as those entering the kid zone; but, for the most part this new spot was great. We had approximately 45 children stop by to make origami bookmarks. The bookmarks were very well received and popular. Next year, we'd like to ask if we can be included in the children's Scavenger Hunt to help drive traffic to our table. We handed out the Book Sale bookmark and it worked well to advertise the event. The wagon of children's books for a donation was worthwhile. It helped draw families in and also earned about $10 in donations. We did not receive any volunteer sign-ups for upcoming events so we may need to simplify how we do this going forward.
7b. Friends Info Session - Kristen Williams gave an update from the Friends Info Session that was held on September 24th. We had one person show up and one in the lobby that couldn't stay but was interested in volunteering. There had been some interest online; however, conflicts made it difficult for some to attend. The Board discussed calling FOCL to see if there is an expert on engaging volunteers that could come to speak to us. Kristen and Pat Small are attending the FOCL conference on November 16th and the subject includes members/community relations so they hope to gain insights on this subject and will come back to the group in December.
7c. Totebag: Kristen Williams reviewed the idea of developing a tote bag and the Board continued discussion on it. The group thinks we should start small (e.g. 25 bags) and keep costs down so we can charge $10 while making a profit. There was agreement that it would be nice to offer a discounted price for Friends of the Library. Kristen will come back to the Board with mockups and pricing at a later date.

10. New Business
10a. Toy Sale - one of the ideas discussed at the Friends Info Session was a gently used Toy Sale While this is an interesting idea, the Board believed that it was not something we could accomplish this year; and, that it was strategically better to focus on growing membership with the year-end mailing.

Meeting adjourned at 2:35 pm

Kristen Williams


September 11, 2019

1. The meeting was called to order at 1:34 p.m. by Kristen Williams. Present were members Jodi Papazian, Georgia Riberdy, Nancy Winter, Mary Ann Labadia, Pat Small, Nancy Monahan, and Len Berton Guests: Mary Art and Susan Grant

2. Correspondence
2a. CNA Insurance Payment Due. Nancy will sign the check today.
2b. FOCL newsletter arrived advertising a conference on November 16th. Kristen will be attending. Others are welcome to join.

3. Acceptance of Minutes.
3a. The board reviewed the minutes from December 2018, January 2019, March 2019 and April 2019. Len Berton motioned to accept. Georgia Riberdy seconded the motion. The vote was unanimous to accept all the minutes.

4. Treasurer's Report.
4a. Kristen Williams presented the Treasurer's Report as Sandy Mazeau was unable to attend. Contributions to-date compared to 2018 are $3,000 behind. Motion to accept Treasurer's Report made by Georgia Riberdy and seconded by Nancy Monahan. The vote was unanimous.
4b. As a follow up to the news that we are currently $3,000 behind prior year, the board discussed opportunities going into year-end fundraising.
- Kristen Williams proposed meeting with the membership committee to review who we sent membership mailings to in June and determine if there are additional members we should contact. In addition, we'll continue our plan for year-end mailing in early December.
- Pat Small proposed reaching out to local business to donate to the Friends in return for sponsorship/marketing opportunities (e.g. business sponsored bookmarks?)

5. Library Board Report
5a. There was nothing to report.

6. Library Director's Report
6a. Welcome to Jodi Papazian who will be representing the Library at our Board Meetings going forward.
6b. Jodi shared that a Celebration of Life is in development to honor Mike Ragaisis who recently passed away. Mike had served on both the Library Board and the Friends Board for many years and was an incredible supporter of the library. More details to follow.
6c. Sara Lo Presti resigned as teen librarian last month so the library is preparing to recruit.
6d. Jodi share the new style of promoting programs in a seasonal (3 month) format versus by month only. The Friends have prominent messaging on the front of the brochure and are currently advertising the fall fundraisers.

7. Fundraising
7a. Tavern Day - Mary Ann Labadia provided updates for Tavern Day. Len Berton provided the latest numbers for volunteers and there were a few gaps. Kristen Williams, Mary Ann and Rick Labadia are planning to fill in the gaps. Jodi Papazian presented the children's craft - an origami bookmark. The information desk will include sign-ups for upcoming fundraisers. New this year, we will be located at Kids Korner versus the schoolhouse. Also, we will be testing a bookmark to advertise the book sale which is redeemable for a free paperback at the book sale. We will also be adding a donation jar and a small book sale wagon with children's books for sale.
7b. October Book Sale -Mary Art and Susan Grant shared that we are in good shape for the upcoming book sale. Advertising plan is in development. It has been posted on Facebook. Volunteer sign ups will begin at Tavern Day with online sign up starting Monday, 9/16. Kristen Williams and Len Berton will work on an email blast to request volunteers next week.
7c. Totebag: Kristen Williams shared that she and Jodi Papazian had discussed the idea of adding a custom book bag / tote bag for sale at the library and/or book sale. The group shared experience with past book bag that darker color and quality item was better. The board things $20 is upper limit for price but should compare to a retailer like LL Bean. Kristen to come back with a recommendation at next meeting.
7d. Friends Info Session: Kristen Williams and Jodi Papazian let the board know that an info session was scheduled for 9/24/19 to try and gather more volunteers for upcoming fundraisers.
7e. Calendar change: Kristen Williams updated the board that the Friends' After Hours Social planned for October 18th has been moved to February 2020 to allow more time for marketing. In addition, this may be something we consider sending personal invitations to Life Members as a thank you.

10. New Business
10a. None

Meeting adjourned at 2:31 pm

Kristen Williams


April 10, 2019

 

1.    The meeting was called to order at 1:33 p.m.  by Kristen Williams. Present were members Sandy Mazeau, Marie Spratlin Hasskarl, Nancy Winter, Len Berton, Nancy Monahan, Bill Butler, and Kristen Williams. Guest: Jodi Papazian

 2.  Correspondence 
        2a. None

 3.  Acceptance of Minutes.  
        3a. As we did not have a quorum to review and approve minutes from December 2018, January 2019, and March 2019, they will be emailed for a vote.

 4.  Treasurer’s Report.

4a. The board reviewed and voted on the 2019 budget via email. The board unanimously voted in favor of the budget.   The highlights of the approved budget are:

2019  INCOME Budget = $25,869.37: The income is made up of $22,000 in income from our fundraisers, membership, etc.  The budget also includes two funds that have available balances: $1,747.80 from C+T Fund and $2,121.57 from Building Fund

2019 EXPENSE Budget = $25,869.37  

Note - the approved budget essentially keeps us from dipping into any savings.  

4b. Sandy Mazeau reported that we are ahead of last year. Nancy Winter motioned to accept the Treasurer’s Report. Bill Butler seconded.  The vote was unanimously in favor.

 5.  Library Board Report
        5a.  Sandy Mazeau and Marie Spratlin Hasskarl shared that the do not have the budget from the town.  The budget is expected to be very lean.  In May, the Board of Education budget vote will take place and the Town budget will vote will be in June.  The plan for the bus to drop off school children at the library after school is on hiatus due to a challenge with the bus.

 6.  Library Director’s Report

       6a. Marie Spratlin Hasskarl shared an update on the Summer Reading program.  The kick off is scheduled for Tuesday, June 17th at six o’clock.  The board discussed the opportunity of mobile book sales that evening.  There is the possibility of an Eagle Scout outdoor project to support the library.  We are awaiting further information.  The library is awaiting a grant to donate a new bike rack.

 

 7.  Fundraising

7a. Volunteer Thank You Coffee is scheduled for April 27th.  Bakers are needed.  Nancy Winter and Nancy Monahan volunteered.

7b. Membership Mailing – the board discussed holding off on mailing in April and await the Town budget results.

7c. Seasonal Fundraiser – Painting update.  The results and interest have been low so far.  We will advertise more on Facebook.

7d.  Friends Bookshelves / Signage – Marie and Kristen had discussed an opportunity to name the Friends bookshelves in the library and create signage.  Kristen is to follow up with Margaret Swift regarding the idea/options.

7e. The Annual Meeting is scheduled for May 17th at 7:00 pm.  Marie will reach out to the high school to see if we could get a few students to play music. 

7f. Kristen Williams and Mary Ann Labadia attended the Friends of the Connecticut Library fundraising conference.  They reported on a few ideas presented, including:

-       Mini-Golf in the Library.  If we were able to get business to sponsor the event/holes, charge a modest admission fee, etc, this appears to be a very profitable event.  The company handles all of the set-up and golf.  They recommend holding the event during business hours, unless you host an after-hours event for adults for an additional charge. In addition, having food trucks available is popular.  The board was very excited about this opportunity and is looking for a volunteer to chair the event. 

-       Baubles and Bling - this was a fundraising event that featured selling used jewelry.  Was very successful for a local library that hosted it before the holidays. It did involve some labor in terms of receiving, cleaning and packaging but it was profitable. The board considered this as an option in the future. 

-       Friends of CT book auction – one presentation was from a local book auction company that focused on book auctions for charities.  They are pulling together a book auction supporting Friends in which each association could submit a lot of books for auction.  Lots should feature a selection/theme (e.g. art books, history, etc) or a very valuable stand alone book (e.g. first edition, signed, etc.)  Kristen to follow up with Margaret Swift to see if we have anything like this in our inventory.  Another option is to reach out to book collectors in our town to see if they would donate a book for auction.  Submissions must be received by June to be considered for the auction.

        7g. Jodi Papazian shared some ideas/information. 

-       Should we consider a community Tag Sale at the library as a fundraiser.  There was some discussion as to how this would fit in with the annual Lewis Mills High School Project Graduation tag sale that takes place each spring.  There seems to be conflict if we hold our own.  Or, if we are on the map of tag sales, then the proceeds go to LMS versus the Friends.  Maybe we should consider another time of year like the fall?

-       We discussed “Adopt a Magazine” as part of a Love Your Library campaign.

-       DVD/Blue Ray surge at the book cart.

 10.  New Business
        10a. None

 Meeting adjourned at 2:31 pm

 Kristen Williams


March 13, 2019

 

1.    The meeting was called to order at 1:34 p.m. by Kristen Williams. Present were members Marie Spratlin Hasskarl, Pat Small, Nancy Winter, Len Berton, Sandy Hierl,, Mary Ann Labadia, and Kristen Williams.

2.  Correspondence
        2a. None

3.  Acceptance of Minutes.
        3a. As we did not have a quorum to review and approve minutes from December 2018 and January 2019, they will be emailed for a vote.

4.  Treasurer’s Report.
        4a. As we did not have a quorum to review and approve the 2019 Budget, it will be emailed for a vote.

5.  Library Board Report
        5a.  Sandy Mazeau shared that the board was reviewing policies, such as room use, behavior policy and the budget.  Marie is scheduled to talk with the finance board of Wednesday the following week.  They are also exploring ways to share resources, like snow plowing and phones to reduce expenses.

6.  Library Director’s Report

       6a. Marie Spratlin Hasskarl shared an update on the Summer Reading program.  The staff was working hard to prepare programs.  This year's theme is Stories of the Universe (Outer Space.)

 

 

7.  Fundraising

7a. Discussed possibility of adding a Magazine drive to support the library.  Decided to wait and see if needed.

7b. Kristen Williams shared that she will be attending the Friends of the Connecticut Library fundraising conference on March 23rd if anyone would like to join.

10.  New Business
        10a. None

Meeting adjourned at 2:41 p.m.

Kristen Williams


January 9, 2019

1. The meeting was called to order at 1:30 by Kristen Williams. Present were members Marie Spratlin Hasskarl, Sanford Mazeau, Pat Small, Georgia Riberdy and Kristen Williams.

2. Correspondence

2a. None

3. Acceptance of Minutes.

3a. Members reviewed the minutes from December; however, no motion was made to accept as there was not a quorum. The

minutes will be reviewed at the February meeting.

4. Treasurer’s Report.

4a. Sandy Mazeau reports the tax return is complete and filed.

4b. Sandy reviewed the budget as of 1/9/19, including a proposed budget for 2019. Marie proposed that the budget for Library

Programs should be increased.

4c. No motion was made to accept the budget as there was not a quorum. The treasurer’s report and 2019 budget will be

reviewed at the February meeting.

5. Library Board Report

5a. Sandy Mazeau and Marie Spratlin Hasskarl report that the Board presented the budget to the town on January 18, 2019.

They advised that union contracts are coming up. The Board is working with the Board of Education to provide a bus on

Mondays for students 12 and older to go directly from school to the library.

6. Library Director’s Report

6a. Marie Spratlin Hasskarl reports that the new children’s programmer has been hired and will start on January 22, 2019.

6b. New streaming services via RBdigital are being offered. This allows patrons to use streaming movies and more from

AcornTV, IndieFlix, and Stingray Qello.

6c. The staff has raised the idea of a prepaid Visa card to assist with purchasing supplies for events. The members present

discussed but will wait until next meeting to vote.

6d. A new fundraiser ride of a parking lot tag sale was discussed. Must check with Ted Shafer/Town first before going further.

6e. Need to form a programming committee and schedule a meeting.

7. Fundraising

7a. Kristen Williams shared a proposed calendar for fundraising efforts in 2019. The members present discussed the following:

- Move the Used Book Sale to October to be ahead of other libraries and not compete with the casserole sale in November.

- Move the Volunteer Thank You Coffee to April to coincide with Volunteer week and ensure it makes it into the library’s

event calendar for better marketing. Add High School musicians to create festive mood?

- April is National Poetry Month, should we explore sponsoring a poetry contest with Region 10?

- The parenting program is confirmed and scheduled for March.

- Membership Renewal - should we add a newsletter back in to create more awareness and engagement with the library?

Consider a bookmark with future events? Need the pre-printed return envelopes.

- May Annual Meeting - Should we consider a speaker or event to draw more Friends to attend? Make it a potluck supper?

- Discussed if it was possible for Friends to mail/email to the library’s patrons for National Friends week to get new

members; however, we cannot due to privacy policy.

10. New Business

10a. None

Meeting adjourned at 3:07 p.m.

Kristen Williams

 


December 12, 2018

1. The meeting was called to order at 1:31 by Kristen Williams. Present were members , Len Berton, Marie Spratlin Hasskarl,

Sandy Hierl, Mary Ann Labadia, Sanford Mazeau, Pat Miller, Nancy Monahan, Pat Small, Kristen Williams, Nancy Winter, Bill

Butler.

2. Correspondence

2a. None

3. Acceptance of Minutes.

3a. Motion to accept the November minutes by Pat Small, second by Bill Butler. Vote was unanimous.

4. Treasurer’s Report.

4a. Sandy Mazeau reports that we are on track for the budget and the year end mailing will help.

4b. Motion to approve the treasurer’s report by Nancy Winter, second by Nancy Monahan. Vote was unanimous.

4c. Len and Sandy discussed the maturity of the TSB CD. Len recommended closing the CD and reopen Vanguard as it was

more flexible. Motion to approve this action by Pat Small, second by Sandy Hierl. Vote was unanimous.

5. Library Board Report

5a. Sandy Hierl reports that there had been issues with a ceramics class held in the children’s room that charged patrons money.

This resulted in some negative comments on Facebook about the library. The Board is in the process of clarifying the rules.

6. Library Director’s Report

6a. Marie Spratlin Hasskarl reports they are close to a final candidate for the children’s programmer position. The final step will

be to conduct a story time.

6b. The art created by Rich Labadia and Judy Bird using art provided by children has been completed and installed. Judy Bird

also donated another piece for the children’s room.

6c. Marie shared the upcoming event calendar.

7. Fundraising

7a.. Seasonal Fundraiser: Marie Spratlin Hasskarl shared the idea of donating a painting for the next seasonal fundraiser. The

board selected a spring painting and agreed to promote the fundraiser from January through March. Kristen will make a sign.

7b. Year End Membership Email/Letter: Sandy Hierl, Pat Small and Kristen Williams provided an update on the year end

mailing. 130 letters were mailed to members who had yet to respond to the annual membership drive. A note for the next

mailing, we need to get the pre-printed return envelopes.

7c. Holiday Cookie Bake Sale: Sandy Hierl and Kristen Williams provided a review of the Holiday Cookie Bake Sale. This was

the first time for the event. There were 20 bakers who provided a wonderful variety of cookies. We were able to create 27 boxes

featuring 2 pounds of cookies. Boxes were packaged with bows and sold for $15 each. Learnings for the next year were to recruit

more bakers and request 4 dozen cookies per baker. Some bakers reported challenges using Sign-Up Genius so we may need to

check that prior to launching the recruiting effort. In addition, we had a few bags of cookies for sale for $5 that did well and

should consider offering that as well. Lastly, to support this fundraiser we should consider more marketing.

7f. Volunteer Thank You Coffee: Kristen Williams shared that the idea to host a Volunteer Coffee Thank You event had been

raised and will be scheduling for January. This would be a great opportunity to thank the many volunteers who helped with the

book, casserole and cookie sales.

10. New Business

10a. None

Meeting adjourned at 2:43 p.m.

Kristen Williams


November 14, 2018

1. The meeting was called to order at 1:36 p.m. by Kristen Williams. Present were members Marie Spratlin Hasskarl, Mary Ann Labadia, Sanford Mazeau, Nancy Monahan, Georgia Riberdy, Pat Small, Kristen Williams, Nancy Winter, guest Margaret Swift.

2. Correspondence

2a. None

3. Acceptance of Minutes.

3a. Motion to accept the October minutes by Pat Small, second by Nancy Monahan. Vote was unanimous.

4. Treasurer’s Report.

4a. Sandy Mazeau reports on the current level of donations and donors as we approach year end.

4c. Motion to approve the treasurer’s report by Pat Small, second by Nancy Winter. Vote was unanimous.

5. Library Board Report

5a. Sandy Mazeau reports that the Board has been clarifying rules for the community room, conference rooms and children’s

programming room.

6. Library Director’s Report

6a. Marie shared an update on the open children’s programmer position. There are 10 applicants and they will be interviewing after Thanksgiving. In addition, she shared the upcoming events in December.

7. Fundraising

7a. November Book Sale Review: Margaret Swift reported on the Book Sale operations. The community room worked well but may benefit from a few things to be more colorful and welcoming (e.g. not black table cloths, project a “Welcome” message on the screen. We had 10 tables, 3-4 carts and 200 sheets of the price list. Six football players from Bristol brought up the the books from a basement and were fantastic. Margaret thanked the coach and athletic director. There was some discussion of using student athletes from Lewis Mills High School next time. The board discussed the option to continue collecting books and determined we should.

The timing of the next book sale was discussed with the resolution being to wait and see how much volume we receive prior to spring to see if we should host a book sale at that time. Margaret and her core volunteers will continue to sort donations; however, there is a request to improve lighting in the basement. The sales were very slow on Friday, so there was a discussion to consider having the sale on Sunday from 12:00-4:00 instead of Friday to see if that improved sales. Staffing per time slot could be reduced on Thursdays to 3-4 but should remain at 5 on Saturdays. Kristen reported on sales and marketing. Gross Sales were $747. This was the first time we accepted credit cards using Square on the library’s iPad. There were a few hiccups and two sales were not captured; however, Margaret was following up with the patrons to see if they would send a check/cash instead. The book sale was advertised on Facebook for $20 reaching 2.9K people and receiving 104 responses. A Valley Press paid ad for $194.40 ran on 11/5; while there were some book sale patrons that mentioned they saw the ad, it was determined to be too expensive for the amount of sales generated and would not be recommended for the future. The event was also advertised by a free event listing in Valley Press; email to the Friends and BPL members; and, signage at the library, Town Hall, Lewis Mills High School and around town. A flyer was distributed to Region 10 elementary school families. After the sale, Margaret set up the book sale shelves in the library with a selection of books for Adults and Children on either side. They had sold $10 that day!

7b. One Dish Wonder Update: Mary Ann shared that they were ready to go for the casserole sale on 11/17/18. They were scheduled to set-up on Friday and would be in at 8:30 am on Saturday to be ready to accept casseroles for donation. The sale would begin at 10:00 am. Additional board members volunteered to be there early to help the sale. The sale would be accepting credit cards.

7c. Seasonal Gift Basket Update : The drawing for the Autumn gift basket winner is scheduled to take place at noon on 11/17 on the day of the casserole sale. Nancy Winter reported that she is setting up the holiday gift basket. She will have it ready at the library by 11/24/18 and the drawing will take place on 12/22/18.

7d. Year End Membership Email/Letter: Kristen and Pat provided an update on the Year End letters. Given timing, they were not going to try to email members first and then follow up with a letter in the mail. Sandy Mazeau provided a list of Life Members that have not donated in 2018 as a possible source for additional donations via a separate letter. Sandy Hierl had already provided the labels for the mailing so Kristen was targeting the week after Thanksgiving to mail the letters.

7e. Holiday Cookie Bake Sale: Kristen shared that the Cookie Sale was on track to take place on 12/8/18.

7f. Volunteer Thank You Coffee: Some have raised the idea of hosting a small social event to thank all of the volunteers who have supported the book sale, casserole sale and cookie sale. Kristen will follow up with Marie to schedule a date and snow date in January. More to come later.

10. New Business

10a. None.

Meeting adjourned at 3:30 p.m.

Kristen Williams

October 10, 2018

1. The meeting was called to order at 1:32 PM by Kristen Williams. Present were members Marie Spratlin Hasskarl, Sandy Hierl, Mary Ann Labadia, Sanford Mazeau, Pat Miller, Nancy Monahan, Georgia Riberdy, Jonathan Schwartz, Pat Small, Liane Walker, Kristen Williams, Nancy Winter, Kathy Zabel, guest Margaret Swift.

2. Correspondence
2a. None

3. Acceptance of Minutes.
3a. Motion to accept the September minutes by Sandy Hierl, second by Nancy Winter. Vote was unanimous.

4. Treasurer's Report.
4a. Sandy Mazeau reports that we are on track with usual fundraising. There was some additional expense for the new building, but we are on budget.
4b. Sales tax report filed: $2.00. Other tax forms filed.
4c. Motion to approve the treasurer's report by Pat Miller, second by Pat Small. Vote was unanimous.

5. Library Board Report
5a. Sandy Hierl reports the board met last week, wants to take care of staffing.

6. Library Director's Report
6a. Marie handed out the events calendar for October/November.

7. Fall Fundraisers
7a. November Book Sale Update - Margaret Swift. November 8, 9, 10. There will be 10 tables with books in the Community Room, plus some carts with special types. Kristen is doing advertising on Facebook, local papers, town hall sign. Suggestion to have the highway department cart off unsold books.
7b. One Dish Wonder Update - Sandy/Mary Ann report that they have pans available with sign-up sheets. New this year is that people can bring in food early and store it in the freezer. Motion Kathy, second Pat Miller, vote unanimous to use Square for purchases.
7c. Seasonal Raffle Update - Jodi/Marie - Drawing will take place on same date as casserole sale.
7d. Friend Your Library Week (Region 10 Flyer) - Kristen wants to know how to get families involved.
7e. Year End Membership Email/Letter - Pat/Sandy/Kristen would like to try an email campaign with paper mail follow-up.
7f. Kristen suggests a holiday cookie sale on December 8 from 10:00am until 1:00pm.
7g. Kristen want to provide T shirts to volunteers.

8. Operational/Resources Discussion
8a. Membership process - Kristen/All/Len - will meet to discuss how the membership system works.
8b. BLA Computer/Documentation - Kristen/Sandy - a committee to be formed to design online data communications. Google docs is a suggestion.

9. Sponsored Program Ideas
9a. Intergenerational Program (Board Game Night) - continued to next meeting.
9b. Parenting Program - continued to next meeting.

10. New Business
10a. Jonathan Schwartz has offered his resignation, as he can no longer attend meetings.

Meeting adjourned at 3:28 pm.

Jonathan Schwartz, Secretary


Minutes of September 12, 2018

1. The meeting was called to order at 1:34 PM by Kristen Williams. Present were members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Mary Ann Labadia, Pat Miller, Nancy Monahan, Georgia Riberdy, Jonathan Schwartz, Pat Small, Kristen Williams, Nancy Winter, Jodi Papazian, guest Sue Grant.

2. Correspondence
2a. Friends of CT Libraries renewal letter.

3. Acceptance of Minutes.
3a. Review/record email election results:
On 8 August 2018 a motion was made by Georgia Riberdy to elect the following slate of officers for a two-year term starting August 1: Kristen Williams President, Len Berton Vice President, Jonathan Schwartz Secretary, Sandy Mazeau Treasurer. Motion was seconded by Pat Miller. The vote (by email) was, In favor: Jonathan Schwartz, Sanford Mazeau, Pat Miller, Mary Ann Labadia, Len Berton, Kristen Williams, Sandra Hierl, Georgia Riberdy, Pat Small, Nancy Monahan, Bill Butler, Nancy Winter, Kathy Zabel. Opposed: None.
3b. Authorize Kristen Williams, newly elected President, to replace previous President, Pat Miller, as authorized signatory for the
Burlington Library Association as per by-laws. Motion by Pat Miller, second by Pat Small. Vote unanimous.
3c. Motion to accept the April minutes as corrected by Sandy Hierl, second by Pat Miller. Vote was unanimous.

4. Treasurer's Report.
4a. Sandy Mazeau is not in attendance. He provided a spreadsheet with current balances.

5. Report on insurance: Georgia reports that we have quotes from 3 insurers. For officers and directors, Jim Hunt wants a letter from the BLA authorizing him to work with CNA on our behalf. Going forward we will have Wellstone covering the liability and officers and directors will be covered through Burns, Todd and McNeil. Motion by Pat Small to renew policies with the same companies as now and pay the bill by October 10. Second by Bill Butler. Vote was unanimous.

6. Library Board Report
6a. Sandy Hierl reports there was a board meeting last night. They will be talking to the First Selectman about finishing last details on the new building. There is a need to let people know that the library is being used.

7. Library Director's Report
7a. October 5 there will be a program where children will make paper and create a collage for the children's room. New adult programs include a baking club, and evening book discussion group, a craft brewer, and a Saturday movie.

8. Tavern Day
8a. There will be bookmarks handed out with information about the library. Children's activity will be to work with a paper hornbook. There will be a mime in the schoolhouse from 1 until 2.

9. Fundraising
9a. Nancy Winter reports that we have a counter for like-new books. There has been a request for lighting in the basement to aid in sorting books for the sale, which will be held in the Community Room. Dates would be November 8, 9, 10. Sue Grant is in attendance to discuss another "one-dish wonder" sale. She can not run a sale, but is offering to assist. A target date is November 17 from 10am until 2pm, the Saturday before Thanksgiving. Nancy has a suggestion for a new fundraiser, a raffle of gift baskets (a different basket for each season), with tickets given to anyone who makes a donation to the library.

10. New Business
10a. Kristen has worked up a calendar of BLA events.

Meeting adjourned at 3:26 pm.

Jonathan Schwartz, Secretary


Minutes of April 11, 2018

1. The meeting was called to order at 1:30 PM by Pat Miller. Present were members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Sanford Mazeau, Pat Miller, Nancy Monahan, Georgia Riberdy, Jonathan Schwartz, Pat Small, Kristen Williams.

2. Correspondence
2a. None.

3. Acceptance of March 2018 Minutes.
3a. Motion to accept the March minutes by Sandy Hierl, second by Bill Butler. Vote was unanimous.

4. Treasurer's Report.
4a. Sandy Mazeau reports a good response from the membership mailing, and estimates that we have received close to four thousand dollars, with the hope that we will receive more in the future.
4b. Sandy Mazeau presented the budget to date.
4c. Georgia moved to accept the treasurer's report, second by Pat Small, vote unanimous.

5. Library Board Report
5a. Board is working an internet access policy so that we will be CIPA (Children's Internet Protection Act) compliant. A public hearing will be needed to establish the policy.

6. Library Director's Report
6a. Book Sale: volunteers are meeting to decide on a date for a book sale. Since the basement is not available the book sale will be held in the community room.
6b. Library grand re-opening April 29 update: Help needed for setup and to provide desserts. There will be a membership table.

7. Memorial Bench Update
7a. Bench was delivered on April 10 and installed in front of the library. Per Susan Sadecki there will be a public posting with the words "Memorial Bench dedicated to Bob Merriman made possible with a grant from the James R. Parker Trust at the Main Street Community Foundation". A photo will be sent to Main Street with a request for a press release.

8. Annual Meeting, May 18.
8a. Refreshments needed.
8b. Speaker. Mary Peterson will speak.

9. New Business
9a. Nominating committee - directors and officers. All offices are up for renewal. Board members Sandy Mazeau, Nancy
Winter, Pat Small, Mary Labadia, Bill Butler are up for renewal. Pat Miller will not serve another term as President.
9b. Change of insurance to Hanover Policy until 10/10/2018. Motion to stay with old policy until renewal by Pat Small, second
by Bill Butler, vote is unanimous. Georgia will obtain quotes over the summer.
9c. Burlington Community Fund ideas for courtyard. BCF is offering to purchase concrete benches for the courtyard.

Meeting adjourned at 3:21 pm.

Jonathan Schwartz, Secretary


March 14, 2018

1. The meeting was called to order at 1:33 PM by Pat Miller. Present were members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Pat Miller, Georgia Riberdy, Jonathan Schwartz, Georgia Riberty, Pat Small, guest Jim Hunt.

2. Overview of Insurance Policies - Jim Hunt. Insurance needs for various BLA activities.

3. Acceptance of February 2018 Minutes.
3a. Motion to accept the February minutes as corrected by Len Berton, second by Georgia. Vote was unanimous.

4. Library Directors Report
4a. Book Sales - Annual appeal mailing will be requesting volunteers.
4b. Library Grand Re-opening - April 29, 2018 noon until 3:00pm. TAC members will be leading tours
4c. Will be participating in the CT Library Passport program.
4d. Tavern day meetings will be held at the library. Library will not be funding a performer in the schoolhouse this year.
4e. Summer reading this year will be themed "Libraries Rock" - geology.

5. Library Board Report
5a. Board is working on budget, internet access policy.

6. Memorial Bench Update
6a. By email on 2/21/2018: A motion by Pat Miller, second by Jonathan Schwartz, to spend $2656 to purchase a 4-foot long
granite park style bench for the library portico. The bench will be inscribed with the words

In Honor of Bob Merriman
1918 - 2015
He made a difference.

The following responded by email. Yes: Miller, Schwartz, Berton, Hierl, Monahan, Winter, Krewalk, Mazeau, Riberdy, Small, Labadia. No: none. Butler stated approval previously.

7. Annual Meeting.
7a. Hope to have the bench ready. Will ask someone to speak.

8. Treasurer's Report.
8a. Sandy Mazeau not in attendance. Budget spreadsheet presented.

9. New Business
9a.

Meeting adjourned at 3:28 pm.

Jonathan Schwartz, Secretary


February 14, 2018

1. The meeting was called to order at 1:30 PM by Pat Miller. Present were members Len Berton, Bill Butler, Sandy Hierl, Sanford Mazeau, Pat Miller, Georgia Riberdy, Jonathan Schwartz, Assistant Library Director Diana Rudzinski.

2. Correspondence
2a. Letter from Main Street Community Foundation stating that they have $820 for us.

3. Acceptance of December 2017 Minutes.
3a. Motion to accept the December minutes as corrected by Sandy Mazeau, second by Sandy Hierl. Vote was unanimous.
(There was no meeting in January.)

4. Treasurer's Report.
4a. Budget spreadsheet submitted and explained by Sandy Mazeau. Motion to accept budget by Bill Butler, second by Len Berton; vote unanimous.
4b. State filing has been submitted.

5. Library Board and Directors Report
5a. Discussed budget for next year, which includes cuts.
5b. State park passes are no longer needed for most parks. Suggestion from library that we not pay for the three that are not
free.
5c. Web site revision is proceeding.

6. Library Grand Re-Opening
6a. Sunday April 29 noon to 3:00pm.

7. New Business
7a. Adding more programs for adults.
7b. Memorial bench for Bob Merriman. A quote will be requested for a gray granite bench with the words
Bob Merriman 1918-2015
Founder of the Burlington Library Association
7c. Annual meeting date will be May 18 at 7pm.

Meeting adjourned at 3:04 pm.

Jonathan Schwartz, Secretary